Do you ever plan an event and take the time to send out the invitations to people, only to find out that most of them can’t make it on that day? I know that has happened to me a few times and it sucks when that occurs because now you are stuck with either changing the event date or just cancelling it all together. Before you know it, it is taking more time to actually plan and coordinate the event than the time alloted for it.
If you have ever been in this predicament before, you know exactly what I am talking about and I think I came across a cool solution to help you out. Invy, which is an iPhone app that aims to make the process of planning an event simple and easy, just came out and I took it for a spin to see if it really could help me.
Sending Out an Invite
Signing up for Invy takes literally about a minute, and after you verify your email address, you are ready to start planning your event. The first thing you are going to want to do is create your invitation to send out to people. Invy keeps it simple so that you are not having to spend a whole lot of time doing this. All you need to do is fill out the title and location and then select the people you want to invite.
When it comes to selecting people, Invy taps into your contact list on your iPhone for you to choose who you are inviting. If for some reason there are people that you want to invite that are not in your address book, you can always just enter in their email address. Lastly, you need to give a time and date for the event. If you know that it has to be on a specific day and time, then you just select that. But, if you know that they can be flexible, you can create a few different ones for your receipients to choose from. Once this is done, you can now send out your invite and wait for people to respond.
Hearing Back From Guests
The people that you send the invite to will get an email asking them to respond to the event that you created. Once they click on the link, they are taken to the Invy website and there they see the event name, location, and the dates that they can choose from. In each date and time, you can click on it and see who has responded “yes” or “no” for that time period. Once your guest knows which one they can make, they click on the check box, and they have now responded to the event. You will then get a push notification letting you know that the guest has responded to your invite.
Once everyone has responded, you can than select the best day and time for the event you are planning based upon when people can make it. When you select it, your guests will get another email letting them know what was decided for the date and time. It also gets added to your calendar on your iPhone as well.
One last feature in Invy is called messages and this is where you can interact with your participants and they can do the same. This is a great feature to have to possbily do more in-depth planning for the event that you are having. The nice part about this is that other people don’t necessarily need to have the Invy iPhone app; as long as they have the link from their email, they can respond and comment on the website.
Simple, Easy, and Accessible
Those are the three words I would use to describe Invy in a nutshell. The app is so simple to use and very intuitive; there are no extra bells and whistles that get in the way of you achieving what you need. Along with that, the simplicity of it makes it very easy to use. There are some apps where you have to spend a fair amount of time learning how to use the app. With this one, I was able to get going and create my event and send it out with ease the first time around.
Lastly, in order for this app to be successful it has to be accessible to just about anyone. Invy doesn’t limit the use of their app to just iPhone or smartphone users, but really to anyone that has an Internet connection whether it be at home or on their mobile device. Opening up this app like this really opens the door for it to be successful and to gain users. Of course to create an app, you need to have an iPhone, but that is really the only limitation. Maybe some day, they may make a web app and make it even more accessible for people to use.
One of the things that I don’t like when I plan events or meetings is that I never know when everyone can make it. Some times you don’t necessarily care, but a lot of the time, you want at least the majority of the people to actually be able to show up to whatever it is you are planning. Invy, takes the hassle out of this and lets you focus more on the event itself. It costs $1.99 and I can almost guarantee you that after you buy it and use it, you will find that the two dollars you spent was money well invested.