Spreadsheets Anywhere, Anytime With Excel For iPhone

Microsoft Excel for iPhone is the mobile version of Microsoft Excel, designed to work on both iPhones and iPads. Microsoft Excel for iPhone complements the other two other major Office components available for iOS i.e. Microsoft Word for iPhone and Microsoft Powerpoint for iPhone.

Microsoft Excel for iOS allows you to use Microsoft Excel on iPhone and iPads and lets you perform the essential functions of the desktop version, encapsulating the look and feel of the desktop version, wrapped up in a touch-friendly design. It’s very useful if you’re an existing Microsoft Office user, although it lacks some of the sharing functionality of document management applications such as Stellar Library, Hightail, or even Zoho Docs.

Between the spreadsheets

Microsoft Excel for iPhone is suitable whether you need to create professional spreadsheets from scratch or if you just need to make quick edits to figures or formulas on-the-go. Excel preserves all the original formatting and you won’t lose any tables, formulas or other formatting when you switch devices or go back to editing on desktop. You can, of course, access your Excel documents in the cloud wherever you are and Excel for iPhone supports a variety of online storage solutions.

Excel for iPhone works well for basic accounting, although if you’re running a business and need to keep your finances in order you could consider a cloud accounting app such as FreshBooks or Xero.

Microsoft Excel for iPhone allows you to edit formulas and figures on the move.

Microsoft Excel for iPhone allows you to edit formulas and figures on the move.

Optimized for touch screens

The look and feel of Microsoft Excel for iPhone is similar to the desktop version but of course it’s been adapted to work with touch screens, so accessing certain features is different to the way you would do it on desktop. However, it still retains the familiar navigation and menu options in the ribbon to help you get going as quickly as possible and get familiar with how it works.

All the same features you will recognize from Excel such as formulas, tables, charts, and sparklines are included in the Excel app and they’ve all been optimized for touch devices. In fact, Excel has been designed so that you can use it with one hand and create spreadsheets at the same time. Excel for iPhone lets you draw insights on-the-go as well as add formulas, reorder columns, and resize tables in Excel with just a few swipes.

Your data just a few taps away

Microsoft Excel for iPhone lets you access your recent files from your iPhone and go back to them later on another device, with Excel remembering where you left off (although this is only possible with an Office 365 subscription). You can save Excel documents created in Excel for iPhone in OneDrive, One Drive for Business, SharePoint, Google Drive, Box and Dropbox.

You can also share documents via all of these online storage solutions from within Excel or share your documents with others by simply emailing a hyperlink or attachment. Excel for iPhone also allows you to track changes, comment, and mark-up docs with comments and transparency so that anyone sharing or looking at the document can see why a change has been made.

Excel for iPhone enables you to filter reports just like on desktop.

Excel for iPhone enables you to filter reports just like on desktop.

Limited formatting

The main problem you might experience with Microsoft Excel for iPhone is that the formatting options for spreadsheets are considerably more limited than on the desktop version. If you need to make major formatting changes, you have to do them on desktop since the iPhone version only allows minor formatting tweaks and changes.

Microsoft Excel for iPhone is free to use for viewing, creating and editing docs on devices with a screen size of 10.1 inches or smaller, you must purchase an Office 365 subscription to unlock all editing functionality. If you don’t have a subscription, you can buy Office 365 Home or Office 365 Personal from within the application. An Office 365 subscription not only gives you Excel but also entitles you to Word and PowerPoint on iPhone, iPad and iPhone. It also allows you to install Excel, Word, PowerPoint, Outlook and OneNote on PCs or Macs.


For anyone that uses Excel regularly and needs to edit their documents on the move, Microsoft Excel for iPhone is an excellent tool, although you may not be able to open all spreadsheets that it should be able to.

If it’s a specific accounting software you’re looking for, it may be better to opt for a SaaS solution, as these generally offer tighter integration with your other business systems and provide extra features for things like accounts payable, invoicing, and billing.


Take Microsoft Excel anywhere